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Insurance and Background Checks for Volunteers and Interns

If you are joining Wedoourbest as a volunteer or unpaid intern, it is essential that you arrange your own insurance coverage. Wedoourbest does not cover insurance costs for volunteers or other non-salaried roles, regardless of whether your work takes place in Denmark, in another EU country, or internationally, including Asia.

If you are a Danish citizen and your work remains within Denmark, you are generally covered under the national public health insurance. If you are from an EU or EEA country or Switzerland and your stay is temporary, your European Health Insurance Card (EHIC or “blue card”) may provide limited access to public healthcare during your stay in Denmark. However, this does not apply outside the EU, and it does not replace proper travel, health, and accident insurance when participating in voluntary work abroad.

Therefore, if you are a volunteer or unpaid intern from the EU and are planning to assist with Wedoourbest projects outside Europe, including in Asia, you are personally responsible for obtaining valid insurance that explicitly covers voluntary activities in the destination country. This includes medical treatment, repatriation, accidents, and other travel-related risks.

Wedoourbest only covers insurance costs for salaried employees. If you are not employed with a formal contract and salary, you must ensure your own insurance is in place before departure or beginning your voluntary role.

In addition to insurance, we require all volunteers and employees to submit a recent penalty certificate (criminal record), which must show no remarks. For those working with or near children and young people, we also require an extended background check. In countries where available, this includes a so-called “children’s certificate,” which contains any record of offences related to minors under the age of 15. Such certificates are typically issued with the consent of the applicant and sent directly to the organisation.

We also collect information about your age when you join Wedoourbest. This helps us meet the administrative requirements of the foundations and public institutions from which we apply for funding. Some grants are earmarked for specific age groups, so this data enables us to apply for relevant financial support that benefits our participants and programmes.

Visas and Work Permits – Your Responsibility as a Volunteer or Intern

If you are joining Wedoourbest as a unpaid intern or volunteer intern in a country other than your country of residence, it is important to be aware that you are responsible for arranging and covering all costs related to your visa and work permit. Wedoourbest does not provide assistance, financial support, or legal processing of visas or permits for non-salaried roles.

Only employees who are hired under a formal employment contract and receive a salary are eligible for visa and work permit support provided by Wedoourbest.

If you are offering to help as a unpaid intern or volunteer—whether in Europe, Asia, or another region—you must independently research the local immigration requirements for entry and for carrying out voluntary or internship work. This includes identifying the correct visa category, completing the application process, paying any related fees, and securing all necessary documentation. You must also ensure compliance with local laws and regulations for non-citizens engaging in unpaid work.

We recommend that you begin this process well in advance of your planned start date, as visa applications and work permit approvals may take time and vary significantly depending on the country and your citizenship.

Please note that Wedoourbest cannot be held responsible for delays, denials, or any legal issues arising from missing or incorrect documentation submitted by volunteers or interns.

Remember This – If You Join as an Unpaid Intern or Volunteer

Before you begin your journey with Wedoourbest in a voluntary or unpaid internship role, there are a few essential matters that must be in place.

You are responsible for securing valid insurance that covers you throughout your engagement, including health, accident, and travel-related incidents. This is particularly critical if you will be participating in our activities outside the EU, where European health coverage is not applicable.

In addition, you must handle and cover all costs and procedures related to visas, permits, and residence approvals. Wedoourbest does not offer legal, administrative, or financial support for these processes unless you are employed in a salaried position.

You will be required to submit a recent criminal record certificate, and in some cases a children’s certificate, especially if you will be working closely with children and young people. We will also ask for your age, as some of the public and private funds we apply for are targeted at specific demographic groups, and we are obliged to document this in anonymised form.

To ensure proper governance and legal compliance, Wedoourbest must see original documentation that confirms your insurance, visa status, and required background checks. This is not only for your protection, but also because we are committed to acting lawfully, transparently, and ethically in all areas of our work. Your participation cannot begin until these documents have been reviewed and approved.

A written agreement must be signed prior to your start, and will only be considered valid if it bears the signature of the Head of Human Resources at Wedoourbest. No verbal agreements, email arrangements, or informal approvals are binding. This requirement helps protect both you and the organisation by ensuring mutual clarity and accountability from the outset.

As part of our commitment to ethical practices, Wedoourbest will never ask unpaid interns or volunteers to pay a fee in order to join us. We do not require deposits, upfront contributions, or payments of any kind as a condition for participation. We also never ask for private or sensitive personal information beyond what is legally and administratively necessary. We are fully aware that fraudulent practices exist globally where individuals posing as NGOs demand money or personal data under false pretences. Wedoourbest strongly distances itself from such scams and takes the integrity of our recruitment and volunteer coordination seriously.

If you receive any communication or request that seems suspicious or inconsistent with the above, we urge you to contact us directly through official channels before proceeding. Your safety and trust are just as important to us as the work we do together.

Last updated: August 1, 2025 at 15:49 pm